Nesta ("we", "us" or "our") is a company limited by guarantee registered in England and Wales with company number 7706036 and charity number 1144091 (also registered as a charity in Scotland, number SC042833), whose registered office is 58 Victoria Embankment, London, EC4Y 0DS. We are hosting Policy Live 2026 (the "Event") on 10 September 2026 at etc.venues County Hall, London (or virtually, as applicable).

In these terms and conditions, "you" and "your" means the individual or organisation that signs up to participate in the Event (together with us, the "parties").

Please read these terms and conditions carefully before signing up to participate in the Event. By signing up to the Event, you accept these terms and conditions and agree to comply with them (the "Agreement"). If you do not agree to be bound by this Agreement, you must cease to continue with your registration.

1.1. A description of the Event, together with the dates on which it will begin, is available on the Policy Live website. We will provide the Event with reasonable skill and care in accordance with that description.

1.2. We may (at our sole discretion) change the format, speakers, content, structure, date, time, venue, or any other aspect of the Event at any time and for any reason, without liability.

1.3. Please note that the Event is not accredited, and you will not receive a certificate of participation unless requested.

2.1. You must comply with the rules and regulations governing the venue (the "Venue"). If you bring any property to the Venue, you do so at your own risk; we are not responsible for any loss or damage to it.

2.2. We reserve the right to refuse admission to, or remove without notice, any person we consider in our absolute discretion to be unsuitable for admission to the Event — for example, if their behaviour is disruptive, offensive, dangerous or illegal, or if they distribute unauthorised material.

2.3. We make every effort to ensure our events are accessible for all delegates. For any specific access or dietary requirements, please contact [email protected] as soon as possible and, in any event, no later than 7 days before the start of the Event.

3.1. The fee for the Event is £150 + UK VAT per delegate (the "Fees"). Booking is by card payment only, and payment is taken in full at the time of booking.

3.2. All sums payable under this Agreement are subject to any applicable tax, including VAT, which we shall add at the applicable rate.

Cancellation by us
4.1. We reserve the right to cancel the Event due to low registration or events beyond our control. In the unlikely event of cancellation (other than due to a Force Majeure Event, see clause 8), participants will be offered a full refund of the Fees. We will use reasonable endeavours to notify you in advance of any such cancellation.

Cancellation by you
4.2. If you wish to cancel your participation in the Event, you must notify us in writing at [email protected]:

• Cancellations received on or before 27 August 2026 will receive a full refund of the Fees.
• Cancellations received after 27 August 2026 are not eligible for a refund, and the Fees remain payable in full.

It is your responsibility to ensure that we have received your cancellation; we recommend requesting confirmation from us.

Substitution
4.3. At any time, you may transfer your place to another individual within your organisation in place of a delegate who can no longer attend - a substitute delegate is always welcome. Please notify us in writing at [email protected] with the substitute's name, job title and contact details, together with any differing dietary or access requirements.

5.1. In this Agreement, "IPR" means any copyright and related rights, patents, rights to inventions, registered designs, database rights, design rights, trademarks, service marks, trade names and domain names, trade secrets, rights in unpatented know-how, rights of confidence and any other intellectual or industrial property rights of any nature, including all applications for and renewals or extensions of such rights, subsisting now or in future anywhere in the world.

5.2. All IPR in the Event, including in all Event materials, belongs to Nesta (or the relevant third-party owner). Nothing in this Agreement grants you any IPR in the Event materials, save for a limited, non-transferable licence to use them solely to the extent necessary for participating in the Event.

5.3. You are not authorised to: (a) use or share the Event materials outside your organisation without our prior written consent; (b) copy, modify, reproduce, publish, sub-licence or sell the Event materials without our prior written consent; (c) record any of the Event materials on video or audio; (d) use the Event materials in the provision of any other course or training or the provision of any services to any third party; or (e) remove any copyright notice of Nesta on the Event materials.

5.4.Without prejudice to any other rights we may have, breach of clause 5.3 shall entitle us to immediately terminate this Agreement with you, and you will no longer be able to participate in the Event.

6.1. Please see Nesta's Privacy Policy (https://www.nesta.org.uk/privacy/) for information about how we process personal data obtained as a result of your participation in the Event, in accordance with UK GDPR and the Data Protection Act 2018.

6.2. Delegate names, organisations and, where applicable, job titles may be shared with other attendees of the Event for the purpose of facilitating networking only. They may also be shared with speakers for the purpose of tailoring their content. Should you not wish your information to be shared in this way, please email [email protected].

6.3. We may take photographs, video and audio footage at the Event, which may include speakers and delegates, and this may later be used in editorial features and/or marketing and promotional material.

6.4. We may refer to you and/or your organisation as a participant in our marketing literature (including our website), and, where you register as a representative of an organisation, reproduce that organisation's name or logo for that sole purpose, unless you notify us otherwise in writing.

7.1. Nothing in this Agreement excludes or limits our liability for (a) death or personal injury caused by our negligence, (b) fraud or fraudulent misrepresentation, or (c) any other matter which may not be limited or excluded under English law.

7.2. Subject to clause 7.1, our maximum aggregate liability to you under this Agreement (whether in contract, tort, negligence, breach of statutory duty or otherwise) shall not exceed the Fees paid by you.

7.3. We accept no liability for damage to or loss of personal belongings at the Venue, and no liability (whether in contract, tort or otherwise) for indirect or consequential loss.

8.1. We shall not be liable for any delay or failure to perform under this Agreement due to a natural disaster, actions or decrees of governmental bodies, communicable disease or epidemic, curtailment or cancellation of public transport, strikes, acts or threats of terrorism or civil unrest, or any other reason beyond our reasonable control (a "Force Majeure Event"). In such circumstances, we reserve the right not to refund Fees, and recommend you take out insurance to cover such eventualities. A Force Majeure Event shall not entitle you to delay payment of any sums due under this Agreement.

8.2. We reserve the right to alter the Venue, or to hold the Event virtually, due to a Force Majeure Event or where we otherwise deem it necessary.

9.1. Notices. Notices under this Agreement shall be in writing and sent by email, courier, or post to the address specified by the recipient.

9.2. Amendments. We may revise this Agreement from time to time; the most current version will be posted on our website.

9.3. Severability. If any provision of this Agreement is held unenforceable, that provision shall be amended to the minimum extent necessary to make it enforceable, and the remaining provisions shall continue in full force.

9.4. Third Party Rights. No provision of this Agreement is enforceable by, or intended to benefit, any person who is not a party to it.

9.5. Entire Agreement. This Agreement sets out the entire understanding between the parties in relation to its subject matter and supersedes any prior understanding or agreement, whether oral or written.

This Agreement, and any dispute or claim arising out of or in connection with it, shall be governed by and construed in accordance with the laws of England and Wales, and the parties submit to the exclusive jurisdiction of the English courts in relation to any such dispute or claim.